Canned Responses Gmail

Canned responses is a Gmail characteristic allowing users to create and save multiple email templates in their inbox. Yous must enable this feature in your Gmail Settings, and create templates, or 'canned responses,' before using this feature.

How to Edit a Canned Response

How to Delete a Canned Response

Repeatedly copying and pasting the aforementioned email response is a nightmare. If you aren't using a gratis sales email template tool similar HubSpot, yous can nevertheless save time past using Gmail templates (also known as "canned responses"). Download Now: 25 Proven Sales Email Templates [Free Access]

They can be completely set up up in most 60 seconds. Here's how ...

How to Create a Canned Response in Gmail

  1. In Gmail, click the Gear icon, and so click 'Settings'.
  2. Click the tab that says 'Advanced'.
  3. Click 'Enable' on the 'Templates' prompt.
  4. Start a new email by hitting 'Compose' in the upper left-paw corner of your inbox.
  5. Blazon the electronic mail message yous'd like to save as a template.
  6. Click the iii dots icon on the lesser right-hand corner of the compose window, hover over 'Templates,' 'Save draft as template,' and so click 'Save as new template'.
  7. Name your template.
  8. Start a new email by hitting 'Compose' in the upper left-hand corner of your inbox.
  9. Click the three dots icon on the bottom right-hand corner of the etch window, hover over 'Templates,' and then click on the template name.
  10. After the response is pasted, add your recipient and click 'Ship'.

Here'due south how to quickly activate canned responses:

ane. In Gmail, click the Gear Icon, then click 'Settings'.

To activate Gmail canned responses, go to 'Settings' from your inbox

ii. Click the tab that says 'Advanced'.

Go to Advanced > Templates

three. Click 'Enable' on the 'Templates' prompt.

Brand sure the 'Enable' choice is selected on the 'Templates' prompt, and click 'Save Settings' at the bottom of the screen to salve your changes.

Enable the 'Templates' feature

Once this setting is activated, you can create your templates.

4. Beginning a new email past striking 'Compose' in the upper left-hand corner of your inbox.

Compose an email to create a canned response

five. Type the email bulletin you lot'd similar to save as a template.

The torso copy will serve equally the blueprint for your template.

Canned response body copy

6. Save the template.

Click the three dots icon on the bottom right-mitt corner of the compose window, hover over 'Canned responses,' 'Save draft as template,' and then click 'Save as new template'.

How to save a new canned response template

7. Proper noun your canned response.

Type the name of your template in the 'Enter a new template name' field and hit 'Save'. Notation: This volition also auto-populate as your electronic mail subject line.

Save your canned response template name

Nice, we saved our outset canned response. Now, here'due south how to insert the saved response into a new electronic mail.

8. Create a new electronic mail.

Hit 'Compose' in the upper left-mitt corner of your inbox.

Use a canned response by composing a new email

9. Insert the template into the electronic mail.

Click the three dots icon on the bottom right-hand corner of the etch window, hover over 'Templates,' and then click on the template name. This will auto-populate the body copy of the email and the subject line.

How to insert a canned response template into an email

ten. Ready the email for commitment.

Make any adjustments needed to personalize the message, add your recipient, and click 'Transport'.

How to Edit a Canned Response in Gmail

Once your canned responses are created, they are easy to modify. Follow these steps to edit a canned response:

  • Compose a new email, and insert the template y'all would like to edit in the body of the e-mail.
  • Make any necessary changes, and tap the three dots on the bottom left-hand side of the email window.
  • Get to 'Templates' > 'Salve draft every bit template' > 'Overwrite Template' and select the template yous are updating.

How to update a canned response in Gmail

How to Delete a Canned Response in Gmail

If you want to become rid of a canned response altogether, follow these steps to delete it:

  • Compose a new email.
  • Go to 'Templates' > 'Delete template' and select the template y'all desire to delete.

How to delete a canned response in Gmail

Canned responses might seem like a minor win, just these incremental performance improvements add up over time and fix you apart. Give it a try.

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Originally published Mar 5, 2022 1:45:00 PM, updated March 05 2020